Posts Tagged ‘ Presenting

The 10 minute rule of presenting

In his book Brain Rules, Professor John Medina writes about the how the brain works during a lecture or class. Professor Medina takes us through a typical fifty minute class and shows how our brains actually pay attention to the class.

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What is interesting about this exercise, is that our brains can only pay attention to something for around ten minutes. After that we start to lose attention and interest. This poses a problem for presenters, as a typical presentation lasts much longer than ten minutes. Most presentations are around forty to forty-five minutes long.

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So what can we do to prevent this attention deficit happening?

The first thing we can do is to prepare our presentation into ten minute segments. What this means is that we need to change the speed and type of style we are presenting every ten minutes. This can be anything from showing a short video, doing a product demonstration to asking your audience questions. In fact anything that is different from the previous ten minutes.

What is interesting here is that I have adopted this style in my classes and have found that it really does work. When I am teaching a class, I spend ten minutes going over the theory, I then change the structure by either asking students questions directly, or having them work in pairs. I also occasionally tell a funny story, or give an example directly on the white board. Over the last twelve months I have been able to teach myself to know when that ten minutes is coming to an end and I now instinctively change the pace of the class.

This not only helps my students, it also helps me to know that my students are learning in a better way than previously. Previously, I always noticed that my students were losing attention around the fifteen to twenty minute mark, I have now learned that that attention was disappearing after ten minutes.

I understand that there are a lot of considerations to think about when you are preparing a presentation, one more thing seems to be pushing the limits too far. But we must always remember, that giving a presentation is rarely, if at all, for our benefit, but rather it is for our audience’s benefit and therefore we must do everything we can to make our presentations interesting and educational.

More information on this ten minute rule can be found at that the Brain Rules website here, and below is a short video demonstrating how activity and exercise can effect the way we learn, which is taken from the Brain Rules DVD.


The Power Of The Demonstration

The impact of your presentation can be greatly increased with the use of a demonstration.

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In his presentation at TED in February this year, Bill Gates talked about the solutions required for the problems today, and he demonstrated this by showing a glass jar of Fireflies. (around 8 minutes in to the presentation) Whilst in my humble opinion this demonstration did not illustrate his point particularly well, what it did do was to keep his audience interested, and created a more natural and ‘live’ feel to the presentation.

When Jamie Oliver did his TED talk this year, he powerfully demonstrated the amount of sugar kids in school consume each year with a wheelbarrow full of sugar. This demonstration was powerful and clearly demonstrated the point he was making.

Simon Raybould on the Presentation Skills Blog – “Telling People” says:

“Don’t tell me what you think… or what will happen if… or what you found when you… or what it’s like in the country of…. show me. Forget the words, forget the bullet-points; abandon the lists; throw out the dry stuff.

If you want to connect with me, to change me, to have an effect, to make me remember, show me something.

  • Don’t tell me the Namib desert is dry – show me a picture of the sands.
  • Don’t tell me the cash-flow forcast is bad – show me a graph
  • Don’t tell me various ways you got funding – show me a pie chart
  • Don’t tell me how fast the new computer is – show me a comparison (live if you can!)”

The power of the demonstration is awesome, and it can help you when you have to present in English. Quite often, our native language is not compatible with English, and to explain something competently and clearly in English is sometimes almost impossible. It is here where the use of a demonstration can get our message across in the best possible way.

So next time you are planning a presentation, give some time to thinking about possibly using a demonstration.

대통령 후보 토론에서 배울 점

4 12일부터 영국에서 총선거 운동이 시작됩니다. 게다가 다음주쯤, 영국에서 단 한번도 이뤄지지 않았던 정당 대표자들의 토론의 장이 역사상 처음으로 열릴 것으로 예상됩니다. 그래서인지 문득, 지난 미국 대통령 선거 후보들이 펼쳤던 열띤 토론에서 배울 점 몇가지들을 여러분들께 알려드리면 참 좋겠다라는 생각이 들었습니다.

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오늘 BBC Today 프로그램에서, 미국의 민주당 정치 고문인 Frank Lunz 토론 시 필요한 몇 가지 팁들을 알려주었습니다. 그 중 프레젠테이션 발표자들에게 유익한 사항들을 아래와 같이 적어보았습니다.

1. “soundbite” 를 가져라! “soundbite”란 정치인의 연설 등이 끝난 후에 청중들이 계속 기억하게 되는 짤막한 어구 또는 단어들을 뜻합니다. 대통령 후보 토론이 끝나고 나면, 라디오와 티비 , 각종 매체에서 이런 “soundbite”들을 쉴새없이 반복하여 떠들어 댑니다. 실례로 조지 부시 1세가1998년 대통령 선거를 앞두고, 선거 공약으로 제 입술을 보세요. (제 말을 믿어주세요). 더 이상의 새로운 세금은 없습니다.” 라고 말한적이 있습니다. 이 말은 온갖 매체에서 인용이 되었고, 실제 이 말로 부시는 유권자들의 마음을 사로 잡았었습니다. (결과적으로는 이 약속을 지키지 못해 재 선거에서는 참패를 맛보긴 했지만 말입니다.) 이렇게 언론에서 끊임없이 언급하고 청중들 또한 오래 기억하게 되는 것이 바로 “soundbite”입니다. 우리도 프레젠테이션을 할 . 청중에게 오래 기억될 이런 “soundbite”를 만들고 시도해야 합니다. 이런 것이 있다면, 청중들은 프레젠테이션이 끝난 후 아주 오래된 시간이 지나도, 여러분의 프레젠테이션에 관하여 이야기하게 될 것입니다.

2. 편안하게 보이도록 하라! 실질적으로, 이 뜻은 여유롭게 보이도록 하라는 뜻입니다. Frank Lunz 가 이야기 하기를, 토론 중 만약 당신이 긴장한 것처럼 보이면, 당신은 실패한 것이다라고 했습니다. 비록 우리의 프레젠테이션이 선거 연설처럼, 혹은 대통령 후보 토론처럼, 승패를 위한 절박한 싸움과 같이 극적인것은 아니지만, 여유롭게 보이는 것은 여전히 중요합니다. 우리가 여유로워지면, 청중 또한 우리를 보고 편안하게 느끼게 되고, 여러분이 불안하고 초조해 보이면, 청중도 우리를 보면서 똑같은 느낌을 갖게 되기 때문입니다.


3. 규칙을 깨버려라! 개인적으로, 이 부분이 가장 좋은 팁이라고 생각됩니다. 프레젠테이션의 규칙이, 만약 그런 규칙이 정말 존재한다면, 그 기준 방식에 맞추어 프레젠테이션을 하도록 여러분 스스로가 강요받게 됩니다. 그런 기준 방식은 정말 지루합니다. 이런 규칙은 과감히 깨버리시기 바랍니다. 자신의 이름과 직위를 꼭 프레젠테이션 첫 시작에 말하지 않으셔도 됩니다. 대신 드라마틱한 말들로 프레젠테이션을 시작할 수도 있는 것입니다. 슬라이드에 회사 로고를 넣는 것도 이젠 너무 식상합니다. 60분동안 프레젠테이션을 해야한다면, 30분만 진행하시고 끝낼 수도 있는 것입니다. 60분을 다 채워야 한다는 규칙은 어디에도 없습니다. 프레젠테이션에 있어서, 규칙은 깨기 위해 만들어진 것입니다. 그러므로 과감하게 깨버리시기 바랍니다.


프레젠테이션은 파워포인트나 키노트가 전부가 아닙니다. 우리에겐 프레젠테이션을 진행하는 스킬도 필요한 것입니다. 그러므로 프레젠테이션을 하실 때는, 한 두개 정도의 사운드바이트를 만들고 긴장을 풀어 여유롭게 보이도록 하면서, 지루한 프레젠테이션 규칙에서 벗어나 보시기 바랍니다. 이 세가지를 기억하신다면, 여러분도 훌륭한 프레젠터가 될 수 있을 것입니다.

전문가들로부터 보고 배우는 것은, 자신의 실력을 향상시키는데 참 좋은 방법이라고 늘 생각합니다. 아래의 동영상은 벤처 캐피탈리스트인 가이 카와사키의 프레젠테이션으로, 정해진 시간보더 더 길게 진행하여 규칙 깨기의 좋은 예를 보여주고 있습니다. 그의 훌륭한 프레젠테이션을 감상하시면서, 배울점이 무엇인지 한번 찾아보시기 바랍니다.



Presenting Internationally

Below is a little slideshow I have created that gives a number of tips you can use next time you present internationally.

Jamie Oliver at TED

One of the biggest problems with today’s presenters, is that they are so worried about the words they use, how they use them and when they use them. When we do this, we lose our spontaneity, naturalness and passion. I know many professional coaches disagree with me on this point. And I would agree that in some cases carefully choosing your words may be important.

However, Jamie Oliver, the TED Prize winner of 2010, in his presentation shows exactly what you can do when you stop worrying about your words and just let your passion, enthusiasm and determination come through. You become AWESOME.

This talk at TED is just inspiring. It shows that if you truly believe in something, whether it is a cause, a product or service, by just letting your passion out you can turn peoples minds and hearts.

Who cares that Jamie was almost running around the stage? Who cares that he was carry note cards (I remember how much criticism Stan Sigman got for using cards on stage at the iPhone launch) what really mattered here was that Jamie truly believes what he was saying, his passion, enthusiasm and sheer presence made this talk one of the best ever at TED.

So, sit back, relax and be inspired:

Don’t get stressed about your words

There is a lot of advice written about choosing your words carefully, using correct sentences and power words. And this advice is often given with good intentions. However, when we get stressed about sentence structure, the words we use and grammar, we begin to forget about our story and start sounding scripted.

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For the most part we are not politicians giving speeches. We are business people and college students giving presentations about a product or service. The best presentations always come across like a conversation with the audience and when we have a conversation with our friends or coworkers we are not stressing about the words we are using. In fact when we take too much care about our sentences and words we prevent our natural personality from shining through and this makes our presentation sound flat.

It is of course important to be understood, and there are rules about rubbishing your competition, but this should not prevent you from using the vocabulary you are familiar and comfortable with. When you use your natural vocabulary, your natural personality comes through and when you give a presentation this is so important. Allowing your natural personality out, will bond you more positively with your audience.

So. next time you are preparing your presentation, drop those unfamiliar sounding and abstract words, and use your natural vocabulary. You and your audience will have a much closer relationship and you will feel much more relaxed.

Never Forget Your Core Message

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Much is written about your core message when giving a presentation. And this is justified.

When we give a presentation, we are delivering a message to our audience. In that message there will be a main point, or what is more commonly called “your core message”. That main point has to be the focus of your presentation. Unfortunately, when we delivery a 45 minute presentation, that core message can often get lost. We then go off the main topic and never return to it. This is when we forget our core message.

What happens then, is our audience becomes confused and very likely unable to remember the information you wanted them to remember.

So how do we prevent this from happening?

It really all comes down to our planning. Too many times when we begin a presentation we open our presentation software, and then start writing our slides. Planning this way (if you can really call that planning) almost always results in a confused and detached presentation with no core message.

What we should be doing is planning on paper.

Write the main theme, topic or message in the middle of a piece of paper, then branch off subjects and themes you wish to talk about. Below is an example of how this might look:

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By writing the main message in the middle of the page, you maintain your focus on the core message when you are planning and so are unlikely to digress off the subject.

It is really that simple. By following this method, you maintain your focus on your core message and your presentation will flow that much easier. This is yet another reason why you should never open your presentation software before you plan on paper.

10 Presentation Do’s and Don’ts

As it’s the Christmas season, and many of you have some time to take a well earned rest. I thought it would be useful to give some do’s and don’ts of presenting. Many of these do’s and don’ts are obvious, but I do believe that these are always a useful reminder when we set about presenting.

1. Do always prepare in your own language first – on paper

I have written about this before, but it really is important to put down on paper your thoughts, ideas and topics in your own language before you open any kind of presenting software. The reason for this is that you obviously think better in your own language, your ideas are formed in your own language and the ‘story’ of your presentation is formed first in your own language.

2. Don’t apologise for “poor English”

When you stand up to do a presentation in English, apologising for your poor English skills will put your audience into a deep sleep before you begin. If you have prepared well, practiced and remembered to speak slowly, then there is no need to apologise.

However, if your English really is not very good, then to be perfectly honest, you should not be presenting in English in the first place. Remember, the reason to give a presentation in English is to communicate your message, whatever it is, to an international audience and to communicate you need to be understood.

3. Do smile

OK, a little obvious, but it is amazing how many times when we stand up in front of an audience, the nerves and the heat of the moment often leads us to forget the obvious things. When you first stand up, welcome and thank your audience – smile. It will put your audience at ease with you and it will put you at ease with your audience.

4. Don’t speak for longer than 40 minutes

There is a good reason for this. Audiences hate presentations. It is hard to accept, but they don’t. It is your job to get your audience to enjoy the presentation, to have a little fun and to learn something they did not know before they heard you speak. If you have to speak for longer than an hour, then your audience will be bored and quite possibly asleep.

5. Do move about

Standing still, not moving and and even worse standing behind a lecture is a huge turn off to an audience. It makes you sound ‘stiff’ and it makes the presentation sound stale. Use gestures, move around and relax.

6. Don’t read your presentation

Reading a presentation is the single biggest turn off for any audience. If you need to read your presentation then you have not prepared enough. NEVER read a presentation. There is no excuse for this.

7. Use good quality images

A sign of a badly prepared presentation is images that have clearly been taken directly from a website, and then enlarged in the presentation software. It looks bad, and it will make your presentation fall flat.

8. Don’t put too much text on a slide

Similar to number 6. Because you should not read your presentation, this should not be an excuse to put your words on your slide. Audiences cannot listen and read at the same time. Always think that if your words are on the slide then you do not need to be there.

9. Do make eye contact

Eye contact allows you to connect to your audience. Connecting with your audience makes your presentation memorable, and helps to make you feel more relaxed. Your audience never wants you to fail and they will help you if you get in to difficulties. But you do need to connect with them first.

10. Don’t ever be afraid

Speaking in public is a scary thing to do for most people. But speaking for the majority of us is a natural thing. Things will go wrong sometimes, we all know that and your audience do not want to see you fail. Most of your audience understands that speaking in public is hard, they are willing for you to succeed. Just relax, remember to speak slowly and try to enjoy yourself. Interact with your audience, move about on stage and smile.